Job Introduction
The role will involve working as part of the Ultrasound team within the practice, to co-ordinate incoming referrals to the Ultrasound department. This will include patient registration, appointment booking and sending scan reports to the referring clinician.
Role Responsibility
The Ultrasound Clinic Co-ordinator is responsible for:
- Processing incoming referrals, registering patients on SystmOne
- Entering patient demographics to the reporting software Viewpoint
- Booking ultrasound scan appointments for patients via phone and appointment letters
- Advising patients which preparation is required for the type of scan they are having
- Dealing with telephone queries from patients, GPs, trusts and other providers
- Organising the appointment lists for the clinics the day before; i.e. putting referral paperwork in order of the appointment list
- Cross-checking referral information on Viewpoint to ensure correct details have been entered
- Sending ultrasound reports electronically to the referring GP surgery. Urgent reports to be sent following the urgent report protocol
- Scanning on Park Surgery patient reports to their records on SystmOne and sending to the relevant GP, alerting them to any urgent results
- Sending ultrasound scans to colleagues in Oxted for uploading to the IEP (Image Exchange Portal); requested by trusts and needed for routine and urgent consultant appointments
- Assisting with replenishing stock in the stock room and ultrasound rooms when needed
The Ideal Candidate
We are looking for a someone to join the team who has Good Communication skills, with a good standard of education, excellent literacy and numeracy skills.
Who has worked within General Practice or a Healthcare setting and has competent administrative skills
Knowledge of SystmOne and Vision would be desirable but not essential
The candidate will have the ability to problem solve, work well in a team and autonomously. They will be able to prioritise, plan and with effective time management
Package Description
We are looking for a Part-time Ultrasound Clinic Co-ordinator to join our friendly team at Park Surgery, Horsham.
Hours of working will be Mon, Tues and Friday 8.30 am - 17.30pm with a 1hour unpaid lunch break.